Effective date: June 1, 2020
The Order of Friars Minor Philippines (“OFM Philippines” “us”, “we”, or “our”) operates the https://ofmschools.com/ website (the “Website”) and related software applications made available by us for use on or through computers, mobile devices or other Internet-connected devices (the “Apps”) (the Website and the Apps being collectively referred to as the “OFM Schools Online Services”).
We respect and value data privacy rights and ensure that appropriate measures are in place to protect all personal data collected from students, parents, alumni, employees, and stakeholders, and that all personal data are processed in accordance with the principles of transparency, proportionality, and legitimacy of purpose.
We are committed to safeguarding the privacy of individuals that we interact with on a daily basis as we operate the following schools (the “OFM Schools”):
- Our Lady of the Angels Seminary College, Barangay Bagbag, Novaliches, Quezon City
- San Jose Parochial School, Santo Domingo Street, Dona Juana Homes, Barangay Holy Spirit, Quezon City
- St. Francis School, Sta. Ana, Manila
We use your data to provide and improve the OFM Schools Online Services. By using the OFM Schools Online Services and submitting personal information through the Website and the Apps, you expressly consent to the collection and use of information in accordance with this policy.
Information We Collect
OFM Philippines collects various personal data relating to application for admission, scholarship, or employment (“Personal Data”). These include, but are not limited to:
Personal details such as name, birth, gender, civil status and affiliations;
Contact information such as address, email, mobile and telephone numbers;
Academic information such as grades, course and academic standing;
Employment information such as government-issued numbers, position and functions;
Applicant information such as academic background and previous employments;
Medical information such as physical, psychiatric and psychological information.
Usage data may also be collected. This may include information such as your computer’s Internet Protocol (IP) address, browser type, browser version, the pages of our Website that your visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When you access the OFM Schools Online Services by or through a mobile device, this usage data may include information such as the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data.
We may also use and store information about your location, which we use to provide features of the OFM Schools Online Services, as well as to improve and customize our services.
To enhance user experience, the OFM Schools Online Services may use “cookies” and other tracking technology which collect certain kinds of information when you interact with the Website or the Apps. Cookies are small files which are used for tracking users’ information and stored in computers’ hard drive for record-keeping purposes. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website. You may choose to set your web browser on refusing cookies, or to alert you when cookies are being sent. If you do this, note that some parts of the Website may not function properly.
How We Use Your Information
In general, we use the collected data for purposes necessary for the OFM Schools to perform their obligations, exercise their rights, and conduct their associated functions as educational institutions. Specifically, we use the collected data for purposes including:
- To provide and maintain the OFM Schools Online Services
- To notify you about changes to the OFM Schools Online Services
- To allow you to participate in interactive features of the OFM Schools Online Services when you choose to do so
- To communicate with you about activities and events of the OFM Schools
- To update the information maintained in the OFM Schools’ databases for their alumni network
- To perform a contract with you
- For payment processing purposes
- To provide customer care and support
- To provide analysis regarding how you use the OFM Schools Online Services, or any part thereof so that we can improve the same
- To monitor the usage of the OFM Schools Online Services
- To detect, prevent and address technical issues
- To establish, exercise, or defend legal claims
For example, as part of the admissions process, we collect applicant Personal Data to evaluate applications. We also may obtain Personal Data from third parties, such as other schools, references, and family members, as part of an application package. We may also collect Personal Data to evaluate and determine whether financial aid opportunities are available to an applicant. We also collect Personal Data to process course enrollment or class or event registration, provide online class or training programs, process employment applications, receive donations, process online purchases or books, materials, event tickets, etc.
Transfer and Sharing of Information
We share your information internally at the OFM Schools to facilitate and manage the purposes listed above. Your information may be shared with third party entities that provide services to us, including companies that provide payment processing, app analytics, data processing, web hosting, and IT services including app development, support and maintenance, and other services. In addition, some of the content and services on the OFM Schools Online Services are served by third-party service providers, content providers, and technology and application providers; these third-party providers may collect your information as necessary so that they may provide the services for which they have been engaged.
We may also share the collected information for the following cases or scenarios:
- For maintaining the safety and security of the information collected as well as that of the data subject.
Consistent with the purposes listed above, we may communicate with you via electronic messages, including email, text message, or mobile push notification to, for example: send you information relating to the OFM Schools including event reservation and waitlist confirmations and updates, receipts, technical notices, updates, security alerts, and support and administrative messages; and/or, subject to your choice under Marketing section below or any applicable law or regulation, communicate with you about events, offers, promotions, upcoming events, and other news about services offered by the OFM Schools.
Security of Collected Information
To ensure the confidentiality, integrity, and availability of collected Personal Data, organizational, administrative, and technical processes and procedures are put in place to safeguard the data from loss, misuse, unauthorized access, disclosure, alteration or destruction. For example, we secure the Personal Data you provide in a controlled, secure environment, protected from unauthorized access, use or disclosure. When Personal Data (such as a credit card number) is transmitted to other websites such as payment processors, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
The security of your data is important to us, but note that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Retention of Collected Information
Your IP address
The search terms you used
The pages and internal links accessed on our site
The date and time you visited the site
The referring site or platform (if any) through which you clicked through to this site
Your operating system
Web browser type
Google uses the data collected to track and monitor the use of the Website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
Links to Third-Party Websites
Personal Information of Other Individuals
Personal Information of Minors
The OFM Schools Online Services are generally intended for persons 18 years of age and older. In the event that information to be collected by or contributed to the OFM Schools is that of a minor, prior consent from the parent or legal guardian should be obtained in compliance with the Data Privacy Act of 2012.
Personal information you submit through the Service, such as your name, address and other contact information, may be collected for internal marketing and development purposes as well as to respond to your inquiry, complete a transaction for you, or fulfill other forms of customer service. You can choose not to receive marketing from us by “unsubscribing” using the instructions in any marketing email you receive from us.
- By email: firstname.lastname@example.org
- By visiting this page on our website: https://ofmschools.com/contact-us/